Human Research Ethics Committee

Forms & Instructions

During the COVID-19 pandemic, we are accepting documentation in the following way:

Please send all forms and queries you may have to hrec-enquiries@uct.ac.za

Email subject lines for forms must be clearly titled as follows, HREC REF [insert reference number] – [type of form] and PI name
Email queries must be clearly titled as follows: query and reference number where applicable

Please send New Applications to hrec-submissions@uct.ac.za

Email subject lines must be clearly titled as follows:
- New protocol application – Full Committee review and PI name OR
- New protocol application – Expedited review and PI name

New protocol application and submission instructions for researchers
New protocol application form
Checklist for new protocol applications
Applicants for databases, registries or repositories should only fill out form (FHS020) 31.03.2020
New Undergraduate student research protocol application form FHS021)_18.05.2021
Checklist for new undergraduate protocol applications
Preparing a Synopsis: Section B - Pointers for Researchers (FHS014)
Preparing the Research Protocol Section C - Pointers for Researchers (FHS015hlp) 21.02.2019
Research Protocol Section C (FHS015) 12.03.2018
Eligibility for Expedited Review of US Federally-funded Research - Pointers for Researchers[Download]
New Protocol Applications - Pointers for Reviewers [Download]
Research Requirements to conduct research at Red Cross War Memorial Children's Hospital[Download]
Application form to conduct research at Red Cross War Memorial Children's Hospital[Download ]

Requirements for research in minors <18 years of age (Form A)

Federal Wide Assurance (FWA) for the Protection of Human Subjects [Download]
Institutional Review Board (IRB) Registration
UCT Insurance Cover Guidelines 2020 [This insurance cover is in place for investigators on clinical trials. This cover is for malpractice and indemnity for staff engaged in clinical trials, where appropriate. This cover is distinct from the no-fault insurance cover provided to patients who are involved in UCT clinical trials.]
UCT Sponsorship Insurance Booklet _ Sep2021
UCT Sponsorship and Insurance Application Form (FHS026) 07.09 2021

Preparing an amendment - Pointers for researchers (FHS006hlp) 21.02.2019
Notice of HREC Amendment Requirements [Download]
Protocol amendment form (FHS006) 29.06.2021
Amendment form- study staff (FHS007) 25.03.2020
Preparing an Internal Adverse Event or Unanticipated Problem report - Pointers for researchers(FHS008hlp) 12.03.2018
Internal Adverse Event or Unanticipated Problem reporting form (FHS008) 25.03.2020
Reporting form for safety information (FHS009) 25.03.2020
Study closure report (FHS010) 25.03.2020
Final Report - for Record Reviews/Audits/Collection of Biological Specimens/Repositories/Databases/Registries (FHS019) 25.03.2020
Study exceptions and study deviations - pointers for researchers (FHS011hlp) 23.07.2014
Study deviation form (FHS011) 25.03.2020
Study exception form (FHS012) 25.03.2020

Annual progress report - Pointers for researchers (FHS016hlp)
Annual Progress Report (FHS016) 29.06.2021
Annual progress Report (FHS017) 25.03.2020 for Record Reviews/Audits/Collection of Biological Specimens/Repositories/Databases/Registries